Tuesday, 8 July 2014

How to setup auto-reply in Gmail

Gmail (a Google product) is a popular email exchange web service which is used my almost 90% of the internet population. But, few know how to use its various features like setting up an auto-reply, blocking mails from a particular id and many others.

In this post, I will discuss the simple way to set up auto-reply for your Gmail account which can be used for various purposes like out-of-office mails (if you are using Gmail as your work id), promoting your business or just a thank-you note to the sender for mailing you.

So, here is how you do it:

a) Open your Gmail account by keying in your id and password.

b) In your Inbox page, go to the top right-hand corner and click on this icon.

c) Now, click on Settings.

d) Click General Tab.

e) Scroll down and come to Vacation Responder.

f) Click on Vacation Responder on.

g) Now, select the date limits in case you are out-of-office for a limited period. On the other hand, if your auto-reply is for a business promotion and you want to keep it a continuous process, then keep the Last Date tab unchecked.

h) Type a reply subject. For ex: 'Re:Hi'.

i) Now, type in your message. For ex: 'I will be out-of-office for so-and-so dates. Please contact XYZ person in case of emergency' or 'Thanks for your mail. Please visit my website www.xyz..... com'.

j) You can check or uncheck the box 'Only send a response to people in my contacts' as per your preference.

k) Scroll down and Save Changes

Congrats. You are done !!!


Pragya Banerjee
MBA (Finance); 7+ years of work experience